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Abstracts - Rules and Guidelines

Late Breaking Abstracts submission site is now closed

Guidelines for Abstracts Submission

1. IMPORTANT DATES

Abstracts received after the deadlines will not be accepted!

2. TECHNICAL REQUIREMENTS
The internet abstract submission system works best with Mozilla Firefox.
Cookies need to be enabled.
All pop-up blockers should be turned off.

3. GENERAL
Abstracts can only be submitted on-line via the on-line abstract submission form that can be found here.

Abstracts sent by post or email will not be accepted. No exceptions will be made.

Submission Process

• Delegates, who would like to present their work at the Congress, either orally or as a poster, are invited to submit an abstract for consideration by the Abstract Grading Committee.
  
  
• A paper should not be submitted to the 31st ESPEN Congress if it has been already presented internationally.
  
  
• Abstract submission is only possible via Internet.
  
  
• Please read carefully all the instructions available on the Internet and on the on-line abstract submission system before preparing your abstract.
  
  
• During registration, the abstract submitter will be required to provide his/her email address as the login and a preferred password.
  
  
• These details enable the abstract submitter to return at a later stage to update/edit the submitted abstract. To save the abstract all required fields must be filled in. The submitted abstracts cannot be edited after the submission deadline (3 April 2009, Midnight CET).
  
  
• Fill out carefully all the fields of the abstract form (detailed information is provided to help you submitting your abstract).
  
  

ABSTRACTS

Abstracts are accepted on a wide range of topics in clinical nutrition and metabolism. The submitter has to select the right topic for the abstract on the submission form. Available topics are:

1. Nutritional assessment
2. Nutritional epidemiology
3. Carbohydrate and lipid metabolism
4. Protein and amino acid metabolism
5. Genes and nutrition
6. Hormones, mediators and immunity
7. Vitamins, antioxidants and minerals
8. Critical Care
9. Liver and gastrointestinal tract
10. Nutrition and chronic diseases
11. Obesity and the metabolic syndrome
12. Nutrition and cancer
13. Paediatrics
14. Nutritional techniques and formulations
15. Geriatrics

For standardization, the acceptable length of the abstract is of not more than 2000 printable characters, headers included. This includes non visible characters, such as spaces and line breaks.
Authors details are not included in the character count.
Please refer to the word count of the system as slight differences may occur when counting with WORD or similar programmes.
Available space must be used as follows and contain the following sections:

– Rationale
– Methods
– Results
– Conclusions

• The Rationale section should contain 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.
• The Methods section should contain sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.
• The Results section should contain objective data to answer the scientific question(s).
• The Conclusions section should provide only conclusions of the study directly supported by the results, along with implications for clinical practice, avoiding speculation and overgeneralization.
  
  One table can be included, but the total number of cells (columns + rows) may not exceed 16. Please note that tables may significantly reduce the number of the remaining allowed characters.
  
  A paper cannot be accepted if the conflict of interest disclosure is not signed. On the on-line abstract form, tick the appropriate box and enter the required details.
  
  If you have successfully submitted your abstract, you will receive a confirmation number. If no confirmation number is received, the abstract has not been submitted correctly.

Rules

Failure to observe these guidelines may result in disqualification.

Late Breaking Abstracts

Late breaking abstracts may be accepted until 26 June 2009, Midnight, CET with a payment fee of EURO 100 that has to be paid upon submission (if no payment is made, the late breaking abstract will not be reviewed nor taken into account).
Late breaking abstracts will only be accepted as posters.

Presentation of Abstracts

• Abstracts can be accepted either as poster or oral communication.
• The Abstract Grading Committee will select submitted abstracts and determine whether they are accepted for oral or poster presentation, also considering the author’s preference.
• If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding poster viewing session.
• The usable surface of the display panels measures 150cm (height) x 95cm (width). Adhesive material will be provided.
• Please use letters large enough to be read from a distance of 1.5 meters.
  
  

Publication

Accepted abstracts will be published in the Congress Abstract Book, “Nutrition and Metabolism – the ESPEN Journal”, and will be available on the Internet one month prior to the Congress as submitted by the authors.

General Remarks

• The Author of the abstract selected for presentation must be registered at the Congress.
• Abstracts must contain data and meet international ethical standards.
• Abbreviations should be defined.
• Trade names can not be mentioned in the title. However, trade names in brackets will be accepted
  in the body of the text.
• The name, address, telephone, fax number and e-mail address of the corresponding author should be given as indicated. The submitting author and the contact author must be the same person.
• Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be reproduced exactly as submitted. Linguistic accuracy is your responsibility. No proof reading will be done.
• No changes can be made to the abstract after the submission deadline.
• The reviewers will judge the abstracts according to the relevance to ESPEN, standard of English, objectivity of statements, description of what was done, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential clinical value, originality of work and overall impression.
• Submitting authors will be notified by 20 May 2009 whether their abstract has been accepted, and they will be informed at the same time about the date, time and form of their presentation.
  All notifications will be sent out to the email address given on the submission form.
• If you want to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to the ESPEN Secretary not later than 01 June 2009.