Accommodation Information
General Information
MCI Suisse SA is pleased to offer a hotel booking service for the ESPEN 2011 Congress to be held in
Gothenburg. Our hotel rates include room, breakfast, service, VAT and all taxes. All star ratings shown
are the official ratings as displayed by the hotels in Gothenburg.
Hotel Booking
The majority of the hotels chosen for this Congress are located in the city centre and surrounding areas.
For exact location of hotels, please see the map of Gothenburg. Early registration is recommended
since MCI Suisse SA will operate on a “first come, first served basis”. Please note that hotel
accommodation is subject to availability. Thank you for making your hotel booking before 1 July 2011.
Requests received after this date will not be guaranteed. Names of persons sharing rooms must be
indicated. Rates are in Euros and are per room, per night, breakfast, service, VAT and all taxes included.
If you wish to book your accommodation through MCI, please use the on-line system when registering . You simply need to make your selection out of the list of hotels available and note
your 1st, 2nd, and 3rd choice. We will do our utmost to allocate you a room in your preferred hotel.
Rooms will be assigned on a first-come, first served basis.
Payment
We accept the following credit cards: American Express, VISA and Master Card. Alternatively you may
pay by bank transfer. Please remember to mention your name as the reference on the bank transfer.
Only guaranteed reservations will be accepted. To guarantee your reservation a deposit covering one
night is required, either by bank transfer or by credit card (deposits will be deducted from the final
hotel bill when paid by the participant directly to the hotel upon departure). Your reservation will be
confirmed when MCI Suisse SA has received your Accommodation booking together with your hotel
deposit. Please be aware that all extras you might incur during your stay (i.e. mini-bar, laundry,
telephone, etc) have to be paid directly to the hotel upon your departure.
Inquiries
Any inquiries or requests for additional information, changes or cancellations of room reservations are
to be addressed directly to MCI Suisse SA.
Change of Hotel Booking
All changes to hotel reservation will be performed by MCI Suisse SA. Please DO NOT contact the hotel
directly. All changes must be requested in writing. A handling fee of EUR 70.- per hotel room will be
charged for every accommodation modification received after 15 July 2011.
Cancellation of Accommodation
All cancellations must be sent to MCI Suisse SA in writing (fax, letter, or e-mail). For cancellations
received before 15 July 2011 deposits will be refunded less EUR 70.- for administrative costs. After
this date, no refund will be possible. In case of late cancellations (after 15 July 2011), rooms
cancelled, cancelled nights or no-show, we reserve the right to charge the full stay if the hotel room
cannot be re-sold.
Check-in/ Check-out time
Hotel check-in time is 15:00 or later. If arriving after 18:00, please notify the hotel in advance.
Check-out time is noon.
Group Reservations
If you would like to book five or more rooms, there is a special group service open to you.
For more information, please contact our group reservation department tel. +41 22 33 99 649, or fax
+41 22 33 99 631 or e-mail us directly at boris.millet@mci-group.com to the attention of Boris Millet.
Methods of Payment
Payment of registration, hotel deposit and excursions may be made by :
- Credit card: EuroCard/MasterCard, Visa, American Express
- Bank transfer to the account of MCI Suisse SA
| Name of Bank: |
UBS SA |
| Name of Account: |
MCI Suisse SA |
| Account no: |
240-369.393.71L - Clearing 240 |
| Swift code: |
UBSWCHZH80A / IBAN: CH 18 0024 0 240 36 93 93 71L |
| Bank Address: |
UBS SA, CP 2600 - 1211 Geneva 2 - Switzerland |
| Mention: |
«ESPEN 2011» and participant's name
Please indicate “free of charge for the receiver account” |
- Payment by personal cheques cannot be accepted
- All payments have to be made in EUROS
For hotel reservation: Additional expenses such as mini-bar, laundry, etc. must be paid directly to the hotel when checking out.
List of Hotels >>
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