ESPEN

The European Society for Clinical Nutrition and Metabolism

Accommodation

ACCOMMODATION INFORMATION

GENERAL INFORMATION

MCI Suisse SA is pleased to offer a hotel booking service for the ESPEN 2014 Congress to be held in Geneva.

Advantages of booking within the block are countless:

▶▶All hotels are carefully inspected and are MCI-approved >> click here for HOTEL LIST in GENEVA <<

▶▶Negotiated competitive rates

▶▶Possibility to update your reservation online any time 24 hours a day, 7 days a week

▶▶Personalised service and support, prior, during and after the event

HOTEL BOOKING

The majority of the hotels chosen for this Congress are located in the congress centre and in the city centre. For exact location of hotels, please see the map of Geneva.

Geneva attracts many tourists, and due to the high demand for accommodation during this period, reservations will be made on a “first-come, first-served” basis. We recommend booking before Tuesday, July 22, 2014 to ensure availability. Requests received after this date will not be guaranteed. Names of persons sharing rooms must be indicated by e-mail to MCI Suisse S.A.

All rates are in euros, per room, per night, and include service charge and VAT. The rate of exchange between the Swiss Franc and the Euro was set in December 2013. Exchange rates can fluctuate substantially and as such any significant variation of the exchange rate may lead to a retroactive increase in the hotel rates as expressed in Euros. Rates apply for standard room; other room types like deluxe room, junior suite, suite, etc. are available upon request.

If you wish to book your accommodation through MCI, please use the on-line system when registering at www.espen.org . You simply need to make your selection out of the list of hotels available.

We will do our utmost to allocate you a room in your preferred hotel.

PAYMENT

We accept the following credit cards: American Express, VISA and Master Card. Alternatively you may pay by bank transfer. Please remember to mention your name as the reference on the bank transfer.

Only guaranteed reservations will be accepted: to guarantee your reservation a deposit covering the first night is required, either by bank transfer or by credit card (deposits will be deducted from the final hotel bill when paid by the participant at the hotel). From Wednesday, August 06, 2014, only payments by credit card will be accepted.

Please be aware that all extras you might incur during your stay (i.e. mini-bar, laundry, telephone, etc) have to be paid directly to the hotel upon your departure.

Please also note that a credit card or cash deposit may be required for potential incidental charges when completing the check-in process at the hotel.

CANCELLATION AND MODIFICATION OF ACCOMMODATION

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email).

Please do not contact the hotel directly.

For all hotels except Fassbind Hotels (Nations, Cornavin, Cristal):

In the event of cancellation up to Tuesday, August 05, 2014: no charge will incur.

From Wednesday, August 06, 2014 to 5 days prior to arrival date: 50% of one night will be charged in case of cancellation.

In the event of late cancellations (from 4 days prior to arrival date): No refund will be done.

For Fassbind Hotels (Nations, Cornavin, Cristal):

In the event of cancellation up to Tuesday, August 05, 2014: no charge will incur From Wednesday, August 06, 2014 to 5 days prior to arrival date: one night will be charged in case of cancellation.

In the event of late cancellations (from 4 days prior to arrival date): No refund will be done.

CHECK-IN/ CHECK-OUT TIME

Hotel check-in time is 15:00 or later. If arriving after 18:00, please notify the hotel in advance.

Check-out time is noon.

GROUP RESERVATIONS

Large group reservations (more than 9 participants) will be handled by MCI Suisse S.A. with separate contracts. Please contact MCI Suisse S.A. at: espenreg@mci-group.com 

METHODS OF PAYMENT

Payment of registration and hotel deposit may be made by:

▶▶Credit card: EuroCard/ MasterCard, Visa, American Express

▶▶Bank transfer to the account of MCI Suisse SA

Name of Bank:            UBS SA

Name of Account:       MCI Suisse SA

Account no:               240-369.393.71L - Clearing 240

Swift code:                 UBSWCHZH80A / IBAN: CH 18 0024 0 240 36 93 93 71L

Bank Address:           UBS SA, CP 2600 - 1211 Geneva 2 - Switzerland

Mention: «ESPEN 2014» and the participant’s name.

All costs are to be borne by the ordering customer.

▶▶Payment by personal cheques cannot be accepted

▶▶All payments have to be made in EUROS

For hotel reservation: Additional expenses such as mini-bar, laundry, etc. must be paid directly to the hotel when checking out.

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