ESPEN

The European Society for Clinical Nutrition and Metabolism

Congress Information

BADGES

A name badge will be provided on-site with your registration documents. Name badges must be visible and used at all times anywhere within the Congress Centre.

CERTIFICATE OF ATTENDANCE

A certificate of attendance will be included in the Congress bag together with some instructions. It is to be filled directly by the participant.

CME

There will not be CME credit for the Congress in 2014. However, each participant will be given a Certificate of Attendance.

CONGRESS DOCUMENTS

The Congress documents should be collected on-site at the Registration Desk during opening hours, at the Congress Centre.

DISCLAIMER

ESPEN and MCI Suisse SA, as the Congress planner, claim no liability for the act of any supplier to this meeting, nor liability for personal injury, the safety of any attendee while in transit to or from this event, for any loss or damage, for delays in transport by air, sea, rail, road, weather, in case of strikes, sickness, war or other causes.

EXHIBITION INFORMATION

The ESPEN 2014 exhibition, featuring commercial displays of International Organisations, Pharmaceutical Companies, Media Publishers and Scientific Societies, will be located in Hall 1. Coffee breaks and lunch boxes will be distributed around the exhibition.

EXHIBITION SCHEDULE

SATURDAY   6 SEPTEMBER 2014    12:00-22:00 OPEN

SUNDAY       7 SEPTEMBER 2014    09:00-18:00 OPEN

MONDAY      8 SEPTEMBER 2014    09:00-18:00 OPEN

TUESDAY     9 SEPTEMBER 2014    09:00-12:00 OPEN

FOOD & BEVERAGE

Coffee/tea and light snacks during official breaks are included in the registration fees and will be served around the exhibition area. A lunch box will be offered to each registered delegate on Sunday 7 September and Monday 8 September 2014 and delivered inside the exhibition area.

ITALIAN PHARMACEUTICAL COMPANIES

MCI Italia has been assigned to collect – on behalf of ESPEN – all applications from Italian pharmaceutical companies and file them with the appropriate Italian Health Ministry officials.

For further information, please contact:
MCI Italia
Attn: Mrs Maria Grazia Paolelli
Via della Ferratella in Laterano 41
00184 Rome (Italy)
Tel: +39 06 70495693
Fax: +39 06 7096292
Email: maria.paolelli-mci@mci-group.com

LANGUAGES

English is the official Congress language.

LOST AND FOUND

A lost-and-found service will be available at the registration desk.

MESSAGES

Participants can use the message board located in the registration area.

MOBILE PHONES

Delegates are kindly requested to keep their mobile phones in the off position in the rooms where scientific and educational sessions are being held, as well as during poster sessions’ rounds.

MOBILE APP

Get all the information including the abstracts you need at your fingertips with the ESPEN 2014 Mobile Application onsite at the Congress. It is available for free on iOS and Android.

OFFICIAL LETTERS OF INVITATION

Should you require an official letter of invitation to obtain your visa to enter Switzerland, please contact the Congress Secretariat, MC Suisse S.A. Please note, however, that the Organisers do not undertake any obligation to pay any expenses incurred by supplying these letters. Furthermore, for some countries, a confirmation of registration with payment may be asked by the authorities. Should you need a personalised letter, a fee of CHF 50,- will be applied.

ON-SITE

The desk for registration, information and distribution of documents will be open as follows:

FRIDAY           5 SEPTEMBER 2014      08:00-18:00 LLL Registration ONLY

FRIDAY           5 SEPTEMBER 2014      17:00-19:00 Congress Registration

SATURDAY     6 SEPTEMBER 2014      08:00-20:30

SUNDAY         7 SEPTEMBER 2014      08:00-19:00

MONDAY        8 SEPTEMBER 2014      08:00-19:00

TUESDAY       9 SEPTEMBER 2014      08:00-12:00

POSTER SESSIONS

Posters sessions will be located next to the exhibition area in Hall 1.

Please contact the Posters desk (in the registration area) for any information. To get the necessary material a table will be set-up within the poster area. The author must be present in front of his/her poster during Poster viewing for free discussion.

REGISTRATION

All participants must submit a completed on-line registration form. Invited guests need to fill-in the special form sent to them.

SMOKING POLICY

The ESPEN 2014 Congress is a non-smoking event. It is forbidden to smoke in the Congress venue, including the exhibition & posters area.

Smoking is not permitted in most indoor public areas nor on board domestic aircraft or other means of public transportation, in stores, shops or other public buildings. The hotels offer special rooms for non-smokers. In restaurants and bars, smoking is forbidden.

SPEAKER’S PREVIEW ROOM

The Speakers’ Preview Room will be located in a room facing the lobby of the entrance of the Palexpo and well indicated. Speakers are kindly requested to provide their PC formatted USB keys (PowerPoint presentations) to the Speaker’s Preview Room centre at least two hours before their session. All conference rooms contain state-of-the-art technical equipment.

The Speakers’ Preview Room will be opened as follows:

SATURDAY      6 SEPTEMBER 2014      08:00-19:00

SUNDAY          7 SEPTEMBER 2014      08:00-19:00

MONDAY         8 SEPTEMBER 2014      08:00-19:00

TUESDAY        9 SEPTEMBER 2014      08:00-12:00

SURVEY / CONFERENCE EVALUATION

We would be grateful if you could take a few minutes to answer an online survey that will be sent to you shortly after the conference. Your valuable feedback will help us to improve the organisation and quality of the next ESPEN conference.

TRAVEL INSURANCE

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. ESPEN 2014 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the delegates.

SOCIAL EVENTS & EXCURSIONS

In order to comply with the new pharma regulations, ESPEN will focus on scientific and educational sessions and therefore will not offer any more excursions or accompanying person programme.

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