ESPEN

The European Society for Clinical Nutrition and Metabolism

Accommodation

REGISTER HERE

Accommodation Information

 

General Information

MCI Suisse SA is pleased to offer a hotel booking service for the ESPEN 2013 Congress to be held in Leipzig. Our hotel rates include room, breakfast, service, VAT and all taxes. All star ratings shown are the official ratings as displayed by the hotels in Leipzig.

 

MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a “first-come, first-served” basis. Individual participants are asked to book their hotel on-line. More information is available under the section “Accommodation”.

 
Hotel reservations are handled by MCI:
Rue de Lyon 75, P.O. Box 502
1211 Geneva 13 - Switzerland
Phone: +41 (0)22 33 99 580
Fax:     +41 (0)22 33 99 631

 

Hotel Booking

The majority of the hotels chosen for this Congress are located in the city centre and surrounding areas. For exact location of hotels, please see the map of Leipzig. Early registration is recommended since MCI Suisse SA will operate on a “first come, first served basis”. Please note that hotel accommodation is subject to availability. Thank you for making your hotel booking before 2 July 2013. Requests received after this date will not be guaranteed. Names of persons sharing rooms must be indicated. Rates are in Euros and are per room, per night, breakfast, service, VAT and all taxes included.

 

If you wish to book your accommodation through MCI, please use the on-line system when registering on this site. You simply need to make your selection out of the list of hotels available. We will do our utmost to allocate you a room in your preferred hotel. Rooms will be assigned on a first-come, first served basis.

 

Payment

We accept the following credit cards: American Express, VISA and Master Card. Alternatively you may pay by bank transfer until Tuesday 30 July 2013. Please remember to mention your name and your file number (as indicated on the invoice) as the reference on the bank transfer. Only guaranteed reservations will be accepted. To guarantee your reservation a deposit covering one night is required, either by bank transfer or by credit card (deposits will be deducted from the final hotel bill when paid by the participant directly to the hotel upon departure). Your reservation will be confirmed when MCI Suisse SA has received your accommodation booking together with your hotel deposit. Please be aware that all extras you might incur during your stay (i.e. mini-bar, laundry, telephone, etc.) have to be paid directly to the hotel upon your departure.

 

Inquiries

Any inquiries or requests for additional information, changes or cancellations of room reservations are to be addressed directly to MCI Suisse SA at espenreg@mci-group.com.

 

Change of Hotel Booking

All changes to hotel reservation will be performed by MCI Suisse SA. Please DO NOT contact the hotel directly. All changes must be requested in writing.

 

Cancellation of Accommodation

In the event of cancellation up to 24 July 2013, no charge will incur. From 25 July to 14 August 2013, one night will be charged in case of cancellation. In the event of late cancellations (from 15 August 2013) MCI reserves the right to charge the full stay for any cancelled rooms, cancelled nights or no-shows if the hotel room cannot be resold.

 

Check-in/ Check-out time

Hotel check-in time is 15:00 or later. If arriving after 18:00, please notify MCI in advance.

 

Group Reservations

If you would like to book five or more rooms, there is a special group service open to you. For more information, please contact our group reservation department by phone +41 22 33 99 580, or by fax +41 22 33 99 631 or e-mail us directly at espenreg@mci-group.com to the attention of Mylène Bosa.

 

Methods of Payment

Payment of registration and hotel deposit may be made by:
– Credit card: EuroCard/ MasterCard, Visa, American Express
– Bank transfer to the account of MCI Suisse SA
   Name of Bank: UBS SA
   Name of Account: MCI Suisse SA
   Account no: 240-369.393.71L - Clearing 240
   Swift code: UBSWCHZH80A / IBAN: CH 18 0024 0 240 36 93 93 71L
   Bank Address: UBS SA, CP 2600 - 1211 Geneva 2 - Switzerland
   Mention: «ESPEN 2013» and the participant's name.
   All costs are to be borne by the ordering customer.
– Payment by personal cheques cannot be accepted
– All payments have to be made in EUROS

 

For hotel reservation: Additional expenses such as mini-bar, laundry, etc. must be paid directly to the hotel when checking out.

 

List of Hotels - click here -

 

Register on-line now!