ESPEN

The European Society for Clinical Nutrition and Metabolism

Accommodation

HOTEL ACCOMMODATION

MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a first-come, first-served basis. Individual participants are asked to book their hotel on-line.

Hotel reservations are handled by MCI:
Rue de Lyon 75, P.O. Box 502
1211 Geneva 13 - Switzerland
Phone: +41 (0)22 33 99 580
Fax:     +41 (0)22 33 99 631
E-mail: espenR@mci-group.com
Web: www.mci-group.com
 

Accommodation Information

General Information

MCI Suisse SA is pleased to offer a hotel booking service for the ESPEN 2016 Congress to be held in Copenhagen. Advantages of booking within the block are countless:

All official hotels were carefully selected and are MCI-approved click here for Hotel list in Copenhagen
Competitive room rates
A housing company with extended experience in housing management 
Additional networking opportunities for your delegates outside of the formal Congress venue. 
Extensive and Privileged relationships with hotels. 
Personalized service and support, prior, during and after the event from a dedicated team of housing experts
World class, state-of-the-art and user friendly online hotel reservation management system

Unauthorised Agencies
Companies unrelated to ESPEN are using our brand pretending to provide official services on websites. In particular it is a company from India (HICORD / Holiday India). They are not mandated by ESPEN. 
The official registration and housing agent for ESPEN 2016 is MCI-Group in Geneva, contacts below.
MCI Contact: EspenR@mci-group.com

Hotel Booking

The majority of the hotels chosen for this Congress are located in the Congress center and in the city center. For exact location of hotels, please see the map of Copenhagen. Copenhagen attracts many tourists, and due to the high demand for accommodation during this period, reservations will be made on a “first-come, first-served” basis.  We recommend booking early to ensure availability. Names of persons sharing rooms must be indicated by e-mail to MCI Suisse S.A.
All rates are in euros, per room, per night, and include service charge and VAT. Rates apply for standard room; other room types like junior suite, suite, etc. are available upon request.

Book your room directly during the registration process to benefit from preferential rates and all the advantages offered when booking through the official housing agency with privileged contacts with the hotels!

Payment

We accept the following credit cards: American Express, VISA and Master Card. Alternatively you may pay by bank transfer. Please remember to mention your name and “ESPEN 2016” as the reference on the bank transfer.
Only guaranteed reservations will be accepted: to guarantee your reservation a deposit covering the first night is required, either by bank transfer or by credit card (deposits will be deducted from the final hotel bill when paid by the participant at the hotel). From Wednesday, August 17, 2016, only payments by credit card will be accepted. Please be aware that all extras you might incur during your stay (i.e. mini-bar, laundry, telephone, etc) have to be paid directly to the hotel upon your departure. Please also note that a credit card or cash deposit may be required for potential incidental charges when completing the check-in process at the hotel.

Individual Hotel Bookings Cancellations & Modifications Conditions

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email). Please do not contact the hotel directly. In the event of cancellation up to: Thursday August 11, 2016: no charge will incur. In the event of cancellation up to 11 days prior to arrival date: 50% of one night will be charged in case of cancellation. In the event of late cancellations (from 10 days prior to arrival date): No refund will be done.

Group Hotel Bookings Cancellations & Modifications Conditions

To access the group Accommodation Conditions, Excel Form to fill in

Check-in/Check-out Time

Hotel check-in time is 15:00. If arriving after 18:00, please notify MCI Suisse SA in advance. Check-out time is until 12:00. Extra costs apply for early check-in and/or late check-out.

Group Reservations

Large group reservations (more than 3 participants) will be handled by MCI Suisse S.A. with separate contracts. Please contact MCI Suisse S.A. at: espenR@mci-group.com 

Methods of Payment

Payment of registration and hotel deposit may be made by:
- Credit card: EuroCard/ MasterCard, Visa, American Express
- Bank transfer to the account of MCI Suisse SA 

Name of Bank: UBS SA
Name of Account: MCI Suisse SA
Account no: 240-369.393.71L - Clearing 240
Swift code: UBSWCHZH80A / IBAN: CH 18 0024 0 240 36 93 93 71L
Bank Address: UBS SA, CP 2600 - 1211 Geneva 2 - Switzerland

Mention: «ESPEN 2016» and the participant's name. All costs are to be borne by the ordering customer.

- Payment by personal cheques cannot be accepted
- All payments have to be made in EUROS

List of Hotels

Map of Hotels