ESPEN

The European Society for Clinical Nutrition and Metabolism

Congress Information

Congress Venue
Bella Center A/S
Center Boulevard 5
DK-2300 Copenhagen S
Denmark
 
Vetting System
The ESPEN 2016 Congress has been reviewed by the Eucomed Code of Ethical Business Practice and qualified as “COMPLIANT”. More information may be found here.
 
Registration opening hours
Friday 16 September 2016:  08:00 – 18:00 LLL Registration ONLY
Friday 16 September 2016:  17:00 – 19:00 Congress Registration
Saturday 17 September 2016:  08:00 – 20:30  
Sunday 18 September 2016: 07:30 – 19:00  
Monday 19 September 2016: 07:30 – 19:00  
Tuesday 20 September 2016: 08:00 – 12:00       
 
Badges
A name badge will be provided on-site with your registration documents. Name badges must be visible and used at all times anywhere within the Congress Centre.
Certificate of Attendance
A certificate of attendance will be included in the Congress bag. It is to be filled directly by the participant.
CME
There will not be CME credit for the Congress in 2016. However, each participant will be given a Certificate of Attendance.
Congres Documents
The Congress documents should be collected on-site at the Registration Desk during opening hours, at the Congress Centre.
Disclaimer
ESPEN and MCI Suisse SA, as the Congress planner, claim no liability for the act of any supplier to this meeting, nor liability for personal injury, the safety of any attendee while in transit to or from this event, for any loss or damage, for delays in transport by air, sea, rail, road, weather, in case of strikes, sickness, war or other causes.
Exhibition Information
The ESPEN 2016 exhibition, featuring commercial displays of International Organisations, Pharmaceutical Companies, Media Publishers and Scientific Societies, will be located in Hall 1 (Ground Floor). Coffee breaks and lunch boxes will be distributed within the exhibition.
Exhibition Opening Hours
Saturday 17 September 2016:  12:00 – 18:00  
Sunday 18 September 2016: 09:00 – 18:00  
Monday 19 September 2016: 09:00 – 18:00  
Tuesday 20 September 2016: 09:00 – 12:00       
Food & Beverage
Coffee/tea and light snacks during official breaks are included in the registration fees and will be served around the exhibition area. A lunch box will be offered to each registered delegate on Sunday 18 September and Monday 19 September 2015 and distributed inside the exhibition area.
Italian Pharmaceutical Companies
MCI Italia has been assigned to collect – on behalf of ESPEN – all applications from Italian pharmaceutical companies and file them with the appropriate Italian Health Ministry officials.
 
For further information, please contact:
MCI Italia
Attn: Mrs Maria Grazia Paolelli
Via della Ferratella in Laterano 41
00184 Rome (Italy)
Tel: +39 06 70495693
Fax: +39 06 7096292
Email: maria.paolelli-mci@mci-group.com
Languages
English is the official Congress language. No sessions will be interpreted.
Lost and Found
A lost-and-found service will be available at the registration desk.
Mobile Phones
Delegates are kindly requested to keep their mobile phones in the off or silent/discret position in the rooms where scientific and educational sessions are being held, as well as during poster sessions’ viewing.
ESPEN Congress Mobile APP - Now available!
Make the most of your time at the ESPEN Congress by having all the event information in the palm of your hand! A mobile app is now available for downloading from the Google Playstore (for Androids) and from the AppStore (for iPads and iPhones). The App gives you access to the Congress programme, floor plans, exhibition area, and much more. We highly recommend you to download the free App before arriving in Copenhagen in order to start planning your Congress experience!
Official letters of Invitation
Should you require an official letter of invitation to obtain your visa to enter Denmark, please contact the Congress Secretariat, MCI Suisse SA. Please note, however, that the Organisers do not undertake any obligation to pay any expenses incurred by supplying these letters. Furthermore, for some countries, a confirmation of registration with payment may be asked by the authorities. Should you need a personalised letter, a fee of EUR 50,- will be applied.
 
Post-Congress sessions internet access
If you have not subscribed to this unique service when registering and wish to do so now, kindly contact us at espenR@mci-group.com. This will give you the unique opportunity to watch again the session you participated in or watch those sessions you had missed during the Congress!
You will also have the opportunity to purchase this service at one of our Recorded Online Session desk from Sunday 18 September, 2 p.m.
Poster Sessions
Posters sessions will be located next to the exhibition area in Hall 1 (Ground Floor).
Please contact the Posters desk (in the registration area) for any information. To get the necessary material a table will be set-up within the poster area. The author must be present in front of his/her poster during Poster viewing for free discussion.
Smoking Policy
The ESPEN 2016 Congress is a non-smoking event. It is forbidden to smoke in the Congress venue, including the exhibition & posters area.
Smoking is not permitted in most indoor public areas nor on board domestic aircraft or other means of public transportation, in stores, shops or other public buildings. The hotels offer smoking and non-smoking rooms. In restaurants and bars, smoking is forbidden.
Speaker’s Preview Room
The Speakers’ Preview Room will be located in the Focus Room in the ground floor. Speakers are kindly requested to provide their PC formatted USB keys (PowerPoint presentations) to the Speaker’s Preview Room centre at least two hours before their session. All conference rooms contain state-of-the-art technical equipment.
 
The Speakers’ Preview Room will be open as follows:
 
Saturday 17 September 2016:  08:00 – 20:30  
Sunday 18 September 2016: 07:30 – 19:00  
Monday 19 September 2016: 07:30 – 19:00  
Tuesday 20 September 2016: 08:00 – 12:00       
Survey / Conference Evaluation
We would be grateful if you could take a few minutes to answer an online survey that will be sent to you shortly after the conference. Your valuable feedback will help us to improve the organisation and quality of the next ESPEN conference.
 
Social Events & Excursions
In order to comply with the new pharma regulations, ESPEN will focus on scientific and educational sessions and therefore does not offer any excursions or accompanying persons programme.
Travel Insurance
A travel insurance policy to cover theft, loss and medical problems is recommended. The Organising Secretariat as well as ESPEN will not be held liable for illness, accidents or thefts suffered by Participants or Accompanying Persons during the Congress or their stay in Denmark before, during or after the Congress. Participants are strongly recommended to seek insurance coverage for health and accident, lost luggage and trip cancellation.
 
WIFI at the Congress Centre
Complimentary WIFI will be available and open to all delegates in the Exhibition area only. This WIFI is intended for emails and web searches only, please be sure to download the app mentioned above before arriving in Copenhagen.
 
Saturday 17 September 2016:  12:00 – 18:00  
Sunday 18 September 2016: 09:00 – 18:00  
Monday 19 September 2016: 09:00 – 18:00  
Tuesday 20 September 2016: 09:00 – 12:00       

 

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